Vendor Information
long island
This page is for Long Island. If you're interested in any other shows, please access them here: MidHudson, New England, White Plains
If you are interested in becoming a vendor at our next Long Island Reptile Expo, please fill out the Vendor Application here). Upon receipt, we will let you know if tables are still available. If we are sold out, we will hold onto your information in case of last-minute cancellations for that show. Once we receive your Vendor Form, and if tables are available, we will then send you a Paypal email invoice with a link to purchase by credit card, or you may use Venmo or Zelle. Upon receipt of payment, a full vendor confirmation will be emailed to you. We do restrict vendors to those selling reptiles, amphibians, invertebrates, or items related to their care, housing, feeding, and education. All vendors must by NY state law have a NY Sales Tax Certificate of Authority.
- Tables/payments tables are 8 feet long by approximately 30 inches wide and cost $120. Tables are not considered reserved until payment and current tax ID numbers are received!
- Payment for tables is expected one month before the next show. Failure to pay will result in the loss of your tables, and you will be placed on the waiting list.
- If you cancel your space at least 14 days before the show, the table price will be refunded.
- NO refunds with less than 14 days notice unless the table can be re-sold.
- Tables must be claimed by 9:30 am, or they will be made available to other vendors without refund.
- All tables will be within 50 feet of an electrical outlet (probably less). You are responsible for providing a 50-foot extension cord and a power strip to share these power drops with other vendors. Each table is entitled to 2 vendor badges only, which will be available for pick-up when you arrive in the morning. Please bring your own, labelled, loading cart. Each table comes with two chairs.
- We retain the right to prohibit certain types of exhibits and behaviour that we feel are inappropriate or unsafe. Flashing lights, music, handing out flyers away from your booth, and walking around with animals for sale are all prohibited. Vendor set-up time is from 6 am to 9:30am, and show hours are from 9:30AM to 4PM. Please note that the college does prohibit helium balloons in the building.
- SALES TAX
- Vendors are responsible for obtaining a State of NY Sales Tax Permit (Certificate of Authority), collecting the appropriate NY sales tax, and displaying their valid permit at their table. Strict NY State laws require that the Expo have on hand a copy of your valid permit. WE MUST RECEIVE THIS AT LEAST 10 DAYS BEFORE THE SHOW TO HOLD YOUR TABLES. If we do not receive it, you will lose your tables, and no refunds will be given! Click HERE for more information on the Certificate of Authority The applications can take weeks to process- be sure to allow for enough time to get your permit before the show.
- SMOKING/DRINKING
- NO SMOKING or ALCOHOL allowed in the building. We have two food trucks available outside, they are very popular.
- ANIMAL RULES
- Below is a list of show, state, and local regulations that to the best of our knowledge apply to reptile sales in the area. However, it is ultimately the responsibility of the individual vendor to ensure that all animals being sold are legal!
- - Although we do not restrict sales to just captive-bred animals, we do require that all animals be healthy and acclimated. Any animal deemed unsuitable or unhealthy by the show staff must be removed from the table without question!
- - All turtles and tortoises must be at least 4 inches long- sale or display! This includes wholesale or the sale for 'educational' purposes. This will be strictly enforced and any infractions will result in suspension or a permanent ban from our shows.
- - All animals must be sold in secure containers or bags. No "loose" animals, please!!
- - Animals should NOT be overcrowded in their display cages.
- - All animals must be displayed in closed containers or tanks that children cannot reach into!
- - No live mammals or birds, except eyes-closed pinkie/fuzzy feeder mice.
- - No crickets, except in pre-counted, sealed boxes.
- - No federally endangered, threatened, or NY native herps may be sold or displayed.
- -- No venomous or devenomized reptiles allowed
- - No Crocodilians- display or sale- even skins, mounts, etc. (NY State Law) without a NY state permit.
- - NY also prohibits the sale of Reticulated, African Rock, Burmese/Indian, and Amethystine Pythons, Anacondas, and the Nile, Water, Black-throat, and White-throat Monitors. - Please refer to the DEC website.
- -Vendors must be prepared to provide a receipt upon request to the purchaser that includes the vendor’s name, address, and phone number.
- - When a live reptile is sold in New York State, the purchaser MUST be notified regarding Salmonella Infection from Frogs, Turtles and Lizards. A QR Code with a link to the New York State information is available at the bottom of this page for your patrons to scan. Please print a copy, and have it prominently displayed at your table. There is more information here.
- Vendors shall hold Animal Encounters LLC, the show coordinators, staff, and Suffolk Community College harmless from all claims beyond the price of the table rental. The expo staff reserves the right to refuse entry or evict any vendor, not in compliance with the above show regulations without refund of the table rental fee. Vendors assume full responsibility for all animals brought to the show, and any injuries caused by animals brought by a vendor are the sole responsibility and liability of that vendor.
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