If you are interested in becoming a vendor at our next Long Island Reptile Expo, please fill out and send in the Vendor Form. Upon receipt, we will let you know if tables are still available. If we are sold out, we will hold onto your information in case of last minute cancellations. We do only accept vendors who are selling reptiles or reptile-related items. All vendors must by NY state law have a NY Sales Tax Certificate of Authority.
Tables/payments All tables are 8 feet long
by approximately 30 inches wide. Tables are not considered reserved until
receipt of payment and current tax ID number! If you cancel your space at least 10 days prior to the show, the table price will be refunded. NO refunds with
less than 10days notice unless the table can be re-sold. Tables must be claimed by 9:30am, or they will
be made available to other vendors without refund. All tables will be
within 50 feet of an electrical outlet (probably less). You are responsible for
providing a 50 foot extension cord and power strip to share these power drops
with other vendors. Each table is entitled to 2 vendor badges only, which
will be available for pick-up when you arrive in the morning. Please bring your
own, labeled, loading cart.Each table
comes with two chairs.
We retain the right to
prohibit certain types of exhibits and behavior that we feel is inappropriate
or unsafe. Flashing lights, music, handing out flyers away from your booth, and
walking around with animals for sale are all prohibited. Vendor
set-up time is from 6am to 9:30am,
and show hours are from 9:30AM to 4PM.Please note that the college does prohibit
helium balloons in the building.
Hotels The UpSky Long Island Hotel
is located just ¼ mile away from the college at 110 Vanderbilt Motor Parkway in
Hauppauge.They offer a discounted rate
of $139 for the October show.There are a limited number of rooms available
at this discounted rate for the expos, and the rooms must be reserved at least
30 days prior to the show to get these rates- be sure to book early!Their number is: 631-231-1100.They are ok with discretely packaged
animals.Other nearby options are the
Wingate by Windham- 631-434-1818, and the Holiday Inn Express- 631-348-1400.
SALES TAX Vendors are responsible for
obtaining a State of NY Sales Tax
Permit (Certificate of Authority), collecting the
appropriate NY sales tax, and displaying their valid permit at their table.
Strict NY State laws require that the Expo have on hand a copy of your valid
permit. WE MUST RECEIVE THIS AT LEAST 10 DAYS BEFORE THE SHOW TO HOLD YOUR
TABLES. If we do not receive it, you will loose your tables, and no refunds
will be given! Click HERE for more information on the Certificate of Authority The applications can take weeks to
process- be sure to allow for enough time to get your permit before the show.
SMOKING/DRINKING NO SMOKING or ALCOHOL
allowed in the building. The college will operate a snack bar selling hot dogs,
sodas, etc during the hours that the show is open to the public.
ANIMAL RULES Below is a list of state and local regulations that to the best of our knowledge apply to reptile sales in the area. However, it is ultimately the responsibility of the individual vendor to ensure that all animals being sold are legal!
- Although we do not
restrict sales to just captive bred animals, we do require that all animals be
healthy and acclimated. Any animal deemed unsuitable or unhealthy by the show
staff must be removed from the table without question!
- All turtles and tortoises
must be at least 4 inches long- sale or display! The county health dept. sometimes
checks for and confiscates undersize animals!!
- All animals must be sold
in secure containers or bags. No "loose" animals please!!
- Animals should NOT be
overcrowded in their display cages.
- All animals must be
displayed in closed containers or tanks that children cannot reach into!
- No live mammals or birds,
except eyes closed pinkie/fuzzy feeder mice.
- No crickets, except in
pre-counted, sealed boxes.
- No federally endangered,
threatened, or NY native herps may be sold or displayed.
-- No venomous or
devenomized reptiles allowed
- No Crocodilians- display
or sale- even skins, mounts, etc. (NY State Law)
- NY also prohibits the sale
of Reticulated, African Rock, Burmese/Indian, and Amethystine Pythons,
Anacondas, and Nile, Water,
Black-throat, and White-throat Monitors.
- When a live reptile
is sold the purchaser MUST be given a copy official NY State Salmonella Warning
Flyer. Copies of this will be available at the vendor registration table for
you to hand out. NY state consumer laws also require that you give a receipt
Vendors shall hold Animal
Encounters LLC, the show coordinators, staff, and Suffolk Community College
harmless from all claims beyond the price of the table rental. The expo staff
reserves the right to refuse entry or evict any vendor not in compliance with
the above show regulations without refund of table rental fee. Vendors assume
full responsibility for all animals brought to the show, and any injuries
caused by animals brought by a vendor are the sole responsibility and liability
of that vendor.